Inventory Control

Manage all aspects of products sold at your store, from stock to coupon items.

The TransActPOS system is based upon a weighted average cost accounting yet provides inventory valuation and class sales reporting on either an average cost or current replacement cost basis. 

The Inventory Control module manages all aspects of the products sold within your operation.  The ability of the application to address your specific needs is exemplified within the following listing of features:

  • Perpetual Inventory
  • Serialized inventory
  • Lumber management
  • Departmental sales
  • Special orders
  • Rounding tables
  • Customer assigned item numbers
  • Desired Gross Profit Percentage
  • Price and Quantity Matrixes
  • Customer contract pricing
  • Item taxation
  • Average weighted cost inventory

Inventory Types

The following item types are available within the inventory control module: 

  • Stock Items provide tracking of current on-hand levels and average weighted cost of stocked items within the store.
  • Non-Stock Items are typically labor and general departmental items which do not require a perpetual inventory level.  An associated cost can be calculated during the transaction if the Variable Cost option is selected for the item.
  • Rental Items are maintained within the TransActPOS Inventory Control module and include the additional rate tables and various support fields.
  • Coupon Items can be created to have specific discount effects during the sales transaction.
  • Fee Items are utilized to assess fees for specific items like the Paint Care Recycling program.  A specific fee item associated with a product is automatically added to the invoice and adjusts as the quantity sold is changed.  Reports further support the tracking of the fee item activity.
  • Kit Items contain groups of SKUs sold at a Kit Price. The number of available kits is based upon the availability of the SKUs contained within the kit.
  • Assembly Items contain groups of SKUs sold for the accumulated retail price of the group’s components. This method of organization allows the system to dynamically maintain the retail price while maintaining the structure of the assembly.
  • Comment Items insert lines of description within various documents as required.  The comments may be predetermined to allow easy selection. Comment Items can be associated with items or entered separately into invoices, quotes, sales orders, or purchase orders and do not contain any monetary or quantity value.
  • Finance Charge item type is associated with the statement process.

Stock items may be further defined with one of seven matrix types as follows:

  • Serialized Stock inventory is maintained within the TransActPOS system and provides multiple points of serial number entry depending upon the desired management style. Usually, the serial number is entered into the system during the receiving process but can be delayed until the sales process. Serialized inventory may be assigned to a Floor Plan program to help comply with vendor audits.  The system can be configured to gather customer information for all serialized sales to assist with warranty registration processes.
  • Cut Pieces or Tally Items allow the user to enter the desired lengths of a specific item as the item is entered in to either the point-of-sale, quote, or sales order screen.  Within the resulting invoice, sales order, and purchase order, the total accumulated lengths are indicated along with the individual lengths and the quantities of each length.
  • Weight Items prompt the user for the Gross Weight and Tare Weight to automatically calculate the Net Weight of the product sold.
  • Distinct Items are not summarized within the invoice, quote, or sales order if the Summarized like Items option within Company Setup is active.
  • The Board Foot (MBF) designation is defined by one of four material types: Dimensional, Hardwood, Plywood & Wallboard, and Siding.  Each material type requires the entry of dimensional information so the system can calculate the item's volume.  The current replacement cost can be entered with a single click resulting in an automatically generated retail price based upon the desired margin.  The resulting new retail or actual replacement Gross Profit % may be further modified to get the desired results.
  • The Square Foot (SQF) designation is similar to the Board Foot designation, which allows the user to indicate the material type and specific measurement information.

Picture Grids Option

The adage that a picture is worth a thousand words certainly holds in the point-of-sale process.  The TransActPOS Picture Grid allows clerks to quickly select items during the sale process with a simple tap of the screen or click of the mouse.  Many stores reference their current lookup sheets to build your store’s picture grid since they have already identified and organized this portion of their inventory.

Multiple Lookup Methods

The product's UPC is typically the default method of item lookup and indeed is the fastest method. Within an item's Lookup screen, unlimited (100s) additional lookup methods may be referenced. 

  • Primary UPC
  • Secondary UPCs
  • Substitute item numbers
  • Manufacturer number
  • Picture Grids for Merchandise
  • Picture Grids for Rental items
  • Primary Vendor number
  • Secondary Vendor(s) number
  • Item Location and alternatives
  • Description
  • Partial Description
  • Fine Line
  • Price Books

Mass Pricing

Mass Pricing is a tool enabling the user to alter the price (or cost) of a group of items by either a fixed amount or a percentage. 

Mass Item Change 

Mass Item Change is similar to the Mass Pricing tool, but you are changing specific information about a group of items. For example, if a class of items is being changed to a different class, you can select all items in the old class, omit items if required, and then change them to the new class number with the click of a button.

Stock Alert

On each item in the Inventory File, there is a check box for Stock Alert. If this is checked for an item, whenever the item's on-hand level is below the minimum stock level, TransActPOS can alert you to this.

Absolute Minimum

Inventory Control can calculate the new minimum or order point for your items based on various selectable calculations.  Absolute Minimum overrides the calculated minimum during reorders and allows the system to substitute a monthly minimum.

Other Functions

  • Limited sales by Age or Day of Week restricts the sale of selected items
  • Label Printing to a customizable form directed to either a laser printer or dedicated label printer.  Options for wireless belt printers are available with the addition of the TransActPOS Wireless application.
  • Customer Assigned Item Numbers allows the store to print on the customer's invoice a familiar customer number and does not compromise the integrity of your data.
  • Delivery Tickets allow the user to enter specific delivery information and schedule customer deliveries.
  • Load tickets direct the loading team to assist the customer with those bulky warehouse items. Load tickets can be automatically printed at the point-of-sale and the warehouse simultaneously.  The Load ticket printed in the warehouse allows the warehouse staff to collect the materials before the customer arriving in the loading area.
  • Associated Items can be assigned to items that may have other components that may be missed during the sale
  • Detailed Item History for multiple years is accessible from a variety of avenues